Getting Started Checklist ✅

Welcome to InnoVint!

Getting your winery up and running with InnoVint is a straight-forward process. We'll guide you through the steps below. 

This article covers:

1. First steps

2. Set up existing inventory

3. Set up additional inventory items

4. Additional account settings

5. Masterclass

6. TTB Compliance

7. Using InnoVint

1. First steps 👣   

Estimated time to complete: < 1 day

• Open the Chrome Browser (click here to download it if you don’t have it on your computer) and bookmark the link: https://cellar.innovint.us/.
• First time InnoVint users will receive an activation email.  Follow the link to verify your email and set your password. 

• From Settings > Member Permissions, add additional users & set their capability levels
• Set up your Owners via Settings > Owners (if Owner Permissions are activated) 
• Access InnoVint Support Center (Click on the question mark   in the top right corner of InnoVint's web interface and get your answers! Search the Support Center, contact support, or go directly to InnoVint Support Center via the question mark icon). Or, click here.
• Download InnoApp to enter data on the go 📱

2. Set up your existing inventory 🌱 🍇 🍷

Estimated time to complete: 1-7 days

Make sure to go through these steps in order or you may have trouble recording activities, and nobody wants that!

Step 1: Add vineyard sources

Step 2: Enter your vessels into the system

Step 3: Enter your current wine and case good lots into the system

Step 4: Fill vessels with volume for each lot

3. Set up additional inventory items 📦 📝 🔬

Estimated time to complete: 1-5 days

After you get your existing wines in InnoVint, we recommend a few additional steps: 

• Enter your current dry goods - including additives & packaging 

• Upload existing lab data using the Analysis Import action 
• Add any other lot, vessel, dry good, or vineyard information by uploading a pdf, photo or file to any Note on a details page
• Create and add Tags to your inventory items and vineyards to further track or sort them 
• Print your QR code vessel labels and lot labels 
• Add vessel locations to your vessels 
  
  

4. Additional account settings  🗂

Estimated time to complete: 1-3 days

Personalize your account even more by setting up these additional account settings based on your needs: 

• Set up your dip charts
• Select your harvest settings - explore receive fruit options and set expected yields 
• Create your analysis panels for quick access
• Create your most frequently used work orders as templates & set your default work order submission preference 
• Enter your frequently used Shipping Locations for Bills of Lading and bond to bond transfers
• Add any additional bonds to your account by contacting us at support@innovint.us
• TankNET Integration Set up (with TankNET add-on activated)
• Set up your ETS Integration 

From an Admin on the ETS account, send an email to setup@etslabs.com and copy support@innovint.us with the following content for each ETS account you need to link:

Dear ETS,

          Please release our ETS account data to InnoVint.

          InnoVint Account Name(s): ___________________

          ETS Account Name: _____________________

          ETS Client ID (if you have it): _____________________

ETS will respond to all copied parties once the data has been released. InnoVint will complete the integration and follow up with an email confirmation and instructions on how to use the feature.

• Set up your Tank Maps!

5. Masterclass 🏅

Estimated time to complete: 1-3 days

All your inventory is in and your settings are ready for use. Utilize these tools to get the most out of your InnoVint account:

• Enter your starting costs as of a set point in time (if you have the Finance module and COGS Tracking is activated)
  • Then, begin entering your indirect costs, such as overheads, on a regular basis
  • Additionally, set up your direct costs, such as fruit and packaging that will be allocated via actions in InnoVint
• Enter your vineyard data and contracts:
  • Historical and current vineyard events and analyses (if Grow is activated)
  • Current vineyard contracts (if COGS Tracking and Grow are activated) 
• Use Custom actions or Custom tasks to personalize your workflow and apply tasks to the entire winery
• Create analysis reports or set up your own Custom Reports to view your data the way you like it
• Use the Winery Activity Feed to view all activities recorded in InnoVint
• View your additive & packaging histories using the Additive & Packaging History Reports 
• Learn more about how to track your case goods inventory 
• Learn about using the sparkling workflow in InnoVint 🍾 (if Sparkling activated) 

6. TTB Compliance 🗃

Estimated time to complete: 1 day

When the time comes to pull your government reports, know the tips and tricks to get that data fast. 

• Add your compliance specialist as a user and set their capability level to Read Only (if you only want them to only be able to pull reports)  
• Need to report your volume in tax classes other than <16% or 16-21%? Utilize the State Compliance Report by Bond (looking at you California wineries 👀).  
• Use the Tax class declaration report to declare all of your wines in one go at the end of harvest! 
• Run the TTB 5120.17 report and use the TTB Audit Report to deep dive into your action history 
• Utilize the lock backdating option to ensure no changes will be made to previously submitted reports 🔒

7. Start using InnoVint! 🛫

Estimated time to complete entire onboarding checklist: 1-3 weeks 

Now you're ready to start using InnoVint daily to enter analysis, record actions and work orders, communicate with your team and generate valuable reports.

Depending on your winery workflow, there are a couple of options to enter data:

1. Enter actions directly via Direct actions (great for small teams & quick data entry)
   • Use the Record action button from the global bar or from any lot details page
2. Schedule out your work and assign it to your team using Work Orders (great for large teams) 
   • Access Create work order from the global bar or through the Work Order Explorer - leverage work order templates for your standard protocols!
3. Or, use a combination of both!