How to Schedule and Receive Fruit

The Receive Fruit action in InnoVint is your first step when bringing tonnage into your facility. This step records time of arrival, weigh tag (weigh tag number is entered manually via the Simple Receive Fruit action or a weigh tag is generated by InnoVint via the Advanced Receive Fruit Action - details here), weight, and composition details - vineyard, block, variety, and appellation - as determined by your Fruit Lot attributes.

• The Receive Fruit action can only be recorded on Fruit lots. If you do not already have a Fruit lot created in InnoVint, you can create a new Fruit lot code from within the Receive Fruit direct action or work order task.
• Each Receive Fruit action corresponds to one weigh tag.
• The Receive Fruit action can be recorded on the same Fruit lot multiple times.

 

This article covers:

• Simple Receive Fruit
  • via Direct Action
  • Schedule via Work Order
• Advanced Receive Fruit
  • via Direct Action
  • Schedule via Work Order
• How to Receive Fruit without a weigh tag
• How to Receive Juice
• Edit, Delete, or Void a Weigh Tag
• A Quick Video Tutorial on How to View Your Incoming Fruit Schedule

 

Simple Receive Fruit

Via Direct Action

1. Time of arrival defaults to the current date and time. Change this if necessary.
2. Weigh tag: Enter the weigh tag number from your paper weigh tag.
3. Fruit lots
   • Choose to create a new fruit lot or select an existing fruit lot.
   • (optional) Sugar Reading: Enter the harvest sugar reading to display as the last brix for the fruit lot in the Fruit Intake Report (**CA Winemakers: This will be very helpful for the California Grape Crush Report!) This entry can also be edited and deleted at any time after the action is recorded.
   • Next, enter your Fruit Weight.
   • Click on + Add fruit lot under the Fruit Lots header if you would like to receive fruit for additional fruit lots on the same weigh tag.
4. Click on 

 

Schedule Via Work Order

Create Work Order

Create a Work Order with a Receive Fruit task in order to schedule fruit and add it to your Harvest Calendar

1. Enter the Expected time of arrival. The expected date is set when you select a due date for the work order at the bottom of the page.
2. Fruit lots
   • Choose to Create a new fruit lot code or to Receive Fruit on an existing lot.
   • Enter the expected weight.
   • To schedule other fruit lots that you plan to receive and record on the same weigh tag, click on +Add fruit lot under the Fruit lots header. Choose/create you fruit lot(s) and enter the expected weight.
3. Don't forget to give your work order a title and assign it to someone. Select the due date as the date you expect to receive fruit.
4. Click on 

Complete Work Order

1. Adjust the Time of arrival, if necessary
2. Enter the weigh tag number
3. (optional) Sugar Reading: Enter the harvest sugar reading to display as the last brix for the fruit lot in the Fruit Intake Report (**CA Winemakers: This will be very helpful for the California Grape Crush Report!) This entry can also be edited and deleted at any time after the action is recorded.
4. Enter the Fruit Weight received

Advanced Receive Fruit

Via Direct Action

1. Time of arrival defaults to the current date and time. Change this if necessary.
2. Weigh tag
   • The weigh tag number will be generated by InnoVint.
   • Choose your deputy weighmaster, if more than one at your facility
   • Enter the truck license and trailer license
     • To enter multiple trailer licenses, enter a comma and space between each to separate them and have them display properly on your weigh tag:
       
       
3. Fruit lots
   • Choose to create a new fruit lot or select an existing fruit lot.
   • (optional) Sugar Reading: Enter the harvest sugar reading to display as the last brix for the fruit lot in the Fruit Intake Report (**CA Winemakers: This will be very helpful for the California Grape Crush Report!) This entry can also be edited and deleted at any time after the action is recorded.
   • Add your weighing groups. Click on + Add group for the slide-over.
     
     • Select your tare container
     • Enter the gross weight to calculate the fruit weight
     • Click on  to keep the slide-over open and pre-populate the tare container selection. Click on  to save and exit the slide-over.
       
       
     • To add a second tare container to the same weigh group, click on add container. You can use this in conjunction with the "Custom tare container" to use a truck scale and record the truck weight, or combine your other saved tare containers, such as lugs and pallets into a single weigh group. 
       
   • To receive fruit for additional fruit lots on the same weigh tag, click on + Add fruit lot  under the Fruit lots header. Choose/create you fruit lot(s) and enter the weighing groups.
4. Summary
   • Double check your Net, Gross, and Tare weights for each fruit lot.
5. Click on .

Schedule Via Work Order

Create Work Order

Create a Work Order with a Receive Fruit task in order to schedule fruit and add it to your Harvest Calendar

1. Enter the Expected time of arrival. The expected date is set when you select a due date for the work order at the bottom of the page.
2. Fruit lots
   • Choose to create a new fruit lot or select an existing fruit lot.
   • Enter the expected weight to receive
   • To schedule other fruit lots that you plan to receive and record on the same weigh tag, click on + Add fruit lot next to the Fruit lots header, then choose/create you fruit lot(s) and enter the expected weight(s).
3. Don't forget to give your work order a title and assign it to someone. Select the due date as the date you expect to receive fruit.
4. Click on 

How to Receive Fruit without a Weigh Tag

** This method is only recommended if you have the Advanced Receive Fruit system activated and do not want to generate a weigh tag number in InnoVint. Without the Advanced Receive Fruit system, we recommend receiving fruit via the method outlined above for Simple Receive Fruit.

Use the Fruit Weight Adjustment action to receive fruit on a created Fruit lot without a weigh tag.

How to Receive Juice

1. Select lot type: Juice/Wine lot
2. New Juice/Wine Lot Attributes
   • Make sure to set your Tax class to Sweetening Juice. This will populate the 5120.17 TTB report on Page 2, Part IV, Column (c), Line 2.
3. New Lot Composition
   • Fill in the current vintage, vineyard, and block/varietal attributes
   • To add additional components, click on + Add component at the top
4. Next, go to your Lot Details page
5. Click on Record Action and select Volume Adjustment
   • Reason: Inventory gains
   • Select your vessel and enter your fill volume
   • Click on  

Edit/Delete/Void a Weigh Tag

The Receive Fruit action not only records the total weight received on each Fruit lot (to populate the Fruit Intake Report), but it also tracks the total fruit received per vineyard block for the Vintage Variability Report. To adjust the weight on either of these reports or to correct a mistake on an InnoVint-generated weigh tag, changes need to be made on the Receive Fruit action.

Simple Receive Fruit action

To correct a mistake, the Receive Fruit action must be deleted and re-recorded. To delete the Receive Fruit action, no other movement actions (e.g. process to gallons/tons) may be recorded after it, or they will need to be deleted first. At the top of the Action details page, click on View dependent actions list to see what actions will need to be deleted before you can delete and re-enter the Receive Fruit action.

If deleting the Receive Fruit action is not possible, we recommend recording a Weight Transfer or Weight Adjustment to amend the tonnage outside of the Receive Fruit action. Or simply leaving a note on the action of the correct weight if the lot has since been pressed. Weight transfers/adjustments do NOT adjust tonnage totals in the Fruit Intake Report or Vintage Variability Report.

Advanced Receive Fruit action

If you need to correct a mistake on a weigh tag, the Receive Fruit action must be deleted and re-recorded, thus creating a new weigh tag number. The original weigh tag number from the deleted action is now marked as Void. Any new weigh tags will continue to be numbered in sequential order following the last created weigh tag.

How to View Your Incoming Fruit Schedule

Here's a two minute video walking you through the different locations to view your scheduled incoming fruit including the Harvest Launchpad and the Harvest Calendar.