How to Add Bonds and Locations in SUPPLY

Both bonds and locations must be added on the backend by InnoVint’s Support Team. Simply submit a ticket from the Support Center (link in the top right corner), Subject: Add new bond/location in SUPPLY.

This article covers:

• Required information to add a bond
• Required information to add a location
• How do I set up my locations?

Required Information to Add a Bond

All we need to add a bond to your account is:

• Bond Registry Number
• DBA name
• Legal name, if different

Require Information to Add a Location

A location refers to a specific physical space where your finished goods inventory is stored (i.e. in the cellar, in an offsite warehouse, taxpaid at the tasting room, etc). 

All we need to add a new location is:

• Location Name
• Location Description (optional)
• Tax Status: either In-bond or Taxpaid
  • If the location is "In-bond", please specify the bond in order to link the location to the correct bond. 

We strongly recommend linking known Commerce7 locations when you set up SUPPLY and before adding inventory to SUPPLY. Please advise InnoVint Support when requesting new locations if you are integrating with C7. 

How do I set up my locations?

SUPPLY is intended to be the source of truth for all of your on-hand case good inventory - both Taxpaid and In-bond.  Case Good inventory is often spread across multiple locations, i.e. stored in your cellar, shipping locations, and tasting rooms.  

No matter where your wine is physically, compliance-wise these location must have a tax status - either TAXPAID or IN-BOND - a location cannot be both.  

• Taxpaid: Wine that has been taken out of bond after federal excise tax has been paid. The wine leaves bonded inventory, is no longer subject to further excise tax reporting, and is typically intended for sale or consumption.
  

   

  Taxpaid case goods

  Do you immediately remove your bottled wines from the winery as taxpaid and then store them taxpaid for fulfillment? Or do you regularly shift your wines from a bonded storage location into another designated location for sale or pouring in the tasting room? Do you store a specific inventory of wine at your winery restaurant?

  Each taxpaid location where you track the overall inventory of your wines can be set up as a Taxpaid location in SUPPLY. This is how you can see that your Winery Restaurant is low on Chardonnay, and you can arrange to pull inventory from the warehouse to restock. 

  Taxpaid locations can not have an affiliated bond, and additions, depletions or movements within and between these locations will not impact the TTB 5120.17 ("702") report for bonded production. 

  • For users with the Commerce7 integration, inventory locations in Commerce7 that contain SKUs should always match up with a locations in SUPPLY (the name does not have to be the same) as long as the SUPPLY location are taxpaid and not bonded.

    Bonded inventory that you may have tracked in Commerce7 previously will not synch with a bonded location in SUPPLY, and these cannot linked. Plan to track them within SUPPLY rather than C7.  

• In-bond: Wine that is held in a bonded winery or bonded wine cellar on which federal excise tax has not yet been paid. It remains under TTB oversight (should be reported on the 5120.17 or "702" report) and must stay in bond until it’s removed for sale, consumption, or further processing

In-bond case goods

If you've just bottled your wines, and they are stacked in the cellar, they are probably in-bond; the cellar is your bonded location for making wine. Do you need an in-bond location in SUPPLY?

It depends - when you are relying on SUPPLY to populate Section B of the TTB Report (for bottled wines) you can use the Add Inventory action to the in-bond winery location and select the reason as Bottling, to properly track line 2 on Section B within SUPPLY. If your case goods remain in any bonded location for a period of time prior to their taxpaid removal, it is likely important to have that location set up in SUPPLY. 

For example, if you ship your wine to a bonded warehouse until release and when you move your wine to that bonded warehouse the "transfer in-bond" box is checked on the BOL, then you should also set up an In-bond warehouse location.  Inventory can be easily moved from in-bond locations to one or multiple taxpaid locations in SUPPLY. Each of these movements is tracked as Removed Taxpaid for the purposes of the TTB Report export.