2019 End of Year Tutorial (with video!)

It's that time of year again! Time to tie up loose ends after harvest and close out the year with your best foot forward. Included below is our 2018 video tutorial accompanied by a step-by-step guide. 

This tutorial covers how to:

• Remove outstanding tonnage from fruit lots (0:22)
• Declare tax class (1:27)
• Generate the TTB 5120.17 report (4:20)
• Lock backdating (6:06)

https://www.youtube.com/watch?v=sBPMz95-72g#action=share 

Remove Outstanding Tonnage from Fruit Lots

1. Go to your Vineyard Explorer, click the Fruit Lots tab at the top
   • You may find a fruit lot or two with unprocessed tons - whether they were a data entry error or purposely left unprocessed, now is the time to remove that excess tonnage from inventory. 
     
2. Click on the lot code to go to the Fruit lot details page. Click Record action in the upper right-hand corner and select Fruit Weight Adjustment.
   • Adjust the weight to 0 tons and click Record Fruit Weigh Adjustment
     • This adjustment changes Part VII (Estimated quantity in fermenters) on your TTB 5120.17 report. It does not adjust the received tonnage on your weigh tags or the Fruit Intake Report. 

Declare Tax Class

Tax Class Declaration Worksheet

1. Go to your Report Explorer and select Tax class declaration under Compliance Reports
   
   
2. Using the alcohol result as a guide, select the correct tax class from the Tax Class dropdown menu next to each lot. 
   • If the selected tax class doesn't match the last alcohol reading, you will see a warning message on the right. 
3. Once the correct tax class is selected, click Set Tax Class
   • Using the Tax class declaration worksheet sets the tax class as of today's date and time
     

Backdate a Tax Class Declaration

1. Go to the Lot details page and click the blue pencil next to Tax Class
   
2. Set the new tax class Effective at: Previous date and click Change tax class
   
3. This change will appear as a recorded action in the lot's recent history. 
   • If you make a mistake, select the action from the Lot history or from your Winery Activity Feed and click Delete action in the upper right-hand corner.

Generate the TTB 5120.17 Report

1. Go to your Report Explorer and select TTB 5120.17 under Compliance Reports
   
   

2. Select the bond number you're running the report for and the date range desired, then click Download the 5120.17.

   

Before you file, remember:

1. Make sure that you complete Section B: Bottled Wines with any additional information. InnoVint does not track case goods after bottling.
2. Complete the Header. InnoVint has the ability to complete the Operated By, EIN, and Registry Number fields (email us if you don't see this information and would like it to export for you). Since our export offers custom date ranges we require you to fill in the left part of the header: Period Covered and Version.
3. Don't forget to sign and date the bottom of Page 2!

Please print additional copies and retain for your physical records.

Lock Backdating 

**The Lock Backdating function can only be set by account Admins.

1. Go to Settings, select Lock Backdating
2. Set a new date to lock winery activity.
   • No one can enter backdated actions before that lock date.

🛎️ Tax Cuts and Jobs Act

We are keeping a close watch on any updates or changes that may affect your TTB reporting in 2020. Similar to how we handled the Tax Cuts and Jobs Act in 2018, if/when the TTB confirms a change, we will make the appropriate changes in InnoVint. All clients will be alerted to the update with more details and instructions on how to move forward.